From a 10+ year Wedding Planner
1. Get an initial guest count - This will help determine your budget.
2. Set a budget - Be prepared to change it, don't worry that's common.
3. Find your venue - Venues that offer both ceremony & reception are easier to coordinate, begin planning walkthroughs/visits to find which location best fits your vision.
4. Source your Coordinator/Planner - You can utilize their knowledge to review contracts, refer vendors, and help guide the overall process.
5. Book your photographer - Take engagement photos to also be used with the send save the dates, booking both engagement photos with wedding day can often include a discount.
6. Start thinking about décor - Schedule a walkthrough with your coordinator and venue to be able set designs for each station, i.e., sweetheart table, reception table.
7. Look for your dress! - Dresses take about 6 months to arrive, alterations take 2 weeks to 2 months, so buy with ample time.
8. Send your Save the Dates - These should be sent 6 to 8 months before the wedding, this is where the engagement photos come in handy.
9. Begin sourcing the remaining vendors - Visit expos and or check with your coordinator for preferred/trusted vendors.
10. Review your budget - Adjust for changes and contract updates.
11. Create the preliminary timeline - This helps to gain an understanding of what the day will look like and to help give the vendors a better view of their scheduling.
12. Set the theme/vibe - Choose your story or style you want to set for your wedding.
13. Finalize the wedding party - Maid of honor, Best man, bridesmaids, etc.
14. Choose the color and style for the bridal party - Decide on bridesmaid dresses, tuxedos, color schemes.
15. Gather inspo pics - This will help your vendors and stylists understand your vision.
16. Book your remaining vendors - Finalize contracts, deposits are due at time of signing.
17. Send your Invites - Confirm your guest list, usually sent 3-4 months in advance.
18. Start buying the decorations - Advance purchases and sales are your friend, plan on how to transport.
19. Choose your songs and playlist - Father daughter, bride & groom, bridal party entrance
20. Final meetings with vendors - At least 1 week to 1 month before a wedding, allow your coordinator take the lead.
Written By
Olivia Cee
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