Most people are unaware the amount of work that goes into coordinating weddings. However, thousands of people get married every year, and without much information they set themselves a monumental task for their wedding. The average cost for a wedding is $30,000, not including the engagement ring! With this much money being thrown around, you can see how paying for experience and knowledge can ease the burden of planning. Lacking information and resources, it can often make sense to seek out the help of professionals to help assist and advise on their most important day.
1. Plan and Strategy. Without a wedding coordinator, all of the planning leading up to and on the day of the event will leave the bride and groom overwhelmed and scrambling to manage the schedule and errands on top of their 9-5, instead of keeping their original role as guests of honor. On average, a wedding coordinator usually works 20 hrs per wedding. This begins with the over the phone or face to face preliminary planning and ongoing communication with vendors, creation of timeline, decor lists and etc. This continues all the way to the day of, where a coordinator and their team can work a typical 12-hour day executing all of the required tasks.
2. Set-up and break down. A good coordinator will have a solid team that will assist with the timely set-up on the day of. This can be anywhere from table setting, signage or decoration of the venue, ensuring a perfect start. Break down can also be included which ensures the bride and groom or their guests are not required to scramble to clean up after the event. Most venues have a strict deadline and usually charge fees if required to stay later to wait for cleanup.
3. Event Coordinator. A coordinator communicates with all vendors and the venue gathering contracts and floor plans to ensuring proper updates as they occur. This keeps a buffer between the vendors and bride and groom, allowing them to focus on more personal aspects. Coordinators also communicate with the venues gathering all necessary information required. On the day of, the coordinators help run errands and assist the bridal party with personal requests.
4. Advice & Experience. Experienced wedding coordinators have coordinated hundreds of events, gaining years of experience and knowledge based on type of venue, location, and time of year among other factors. Event companies such as Zoo-Bear.com distinguish themselves by utilizing a greater catalog of information from their years of knowledge in the event planning and coordinating industry, but also offering floral design, bridal dress design/sales, and photo booth rentals. With this extra knowledge customers can benefit from companies like Zoo Bear Events various industry expertise. Customers then have the option to use the additional services or just seek out advice if they have a preferred vendor.
5. Peace of Mind. It’s an emotional day! If not, one of the most important! That being said, coordinators bring value in the way of peace of mind. Knowing that you paid an experienced professional that has a plan to handle the operations of your event to ensure proper execution, timely updates, and communication throughout to bring your vision to life is priceless!
Written By
Olivia Cee